Pastoral Administrator – Hayes Hillingdon – January 2026

Join a dynamic and supportive school in Hayes Hillingdon as a Pastoral Administrator, where your work will make a direct difference to student wellbeing, behaviour and inclusion. This is a rewarding opportunity for someone who enjoys variety, takes pride in being highly organised, and thrives in a calm, student-centred environment. You will be part of a collaborative and values-driven team committed to clarity, responsibility, ambition and positive relationships.

What You’ll Gain

• A key role shaping the daily experience of students
• Supportive leadership and a friendly team
• A varied workload across pastoral, medical and administrative work
• Opportunities to develop skills in SEND, safeguarding and behaviour systems
• A stable, term-time position in Hayes Hillingdon

Medical & Student Support

• Act as first point of contact for minor illnesses/injuries
• Complete calm, proportionate triage
• Manage medication safely and maintain medical plans
• Keep records accurate and the medical room purposeful
• Escalate safeguarding concerns appropriately

Pastoral & SEND Administration

• Maintain SEND registers, TA timetables and key documents
• Support EHCP review timelines and prepare paperwork
• Liaise with families, external agencies and the local authority
• Prepare behaviour letters, reports and reintegration documents

Attendance & Behaviour Support

• Assist with follow-up calls, letters and meetings
• Update simple attendance records
• Support pastoral staff by preparing summaries and templates

Reception & Communication

• Provide reception cover when required
• Greet visitors and manage sign-in processes
• Handle calls, messages and inboxes professionally
• Ensure families and visitors receive a warm, efficient experience

Team & Professional Standards

• Uphold school routines, expectations and conduct standards
• Maintain a calm, organised presence across shared spaces
• Contribute to a safe, structured and positive school environment
• Support exam administration and invigilation when needed

Ribbons & Reeves are London's leading Education Recruiters, supporting graduates into long-term and permanent roles such as this Pastoral Administrator opportunity. We look forward to assisting with your application.

Pastoral Administrator | Hayes, Hillingdon